You have negotiation skills and use them regularly You have effective communication skills both written and verbal You are able to multi-task and trouble shoot quickly You are extremely organized and able to organize others You are flexible, have a sense of urgency and forward thinking You work well with others and able to lead people above you and help them make decisions You have ability to maintain a high level of confidentiality You are extremely polished and have a high level of professional maturity.
Provides administrative support to supervisor or department Prepares correspondence, including composing routine letters and memos Schedules appointments and maintains supervisors or departments calendar Makes arrangements for meetings and conferences Orders and maintains supplies for department Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.
Provides general office support such as greeting and directing visitors, handling incoming calls and processing correspondence Provides administrative support to the Department Chair and Faculty Schedules appointments, maintains supervisors and departments calendar Prepares correspondence, including composing routine letters and memos and taking meeting minutes Distributes mail and other supplies for department Serves as the liaison to the Information Technology Department Manages office accounting such as, invoices, vendor contracts, campus orders, purchase orders, payment requests, and purchasing credit cards Oversee the Foods Lab and Nutrition Clinic Administers office coverage and calendar staff and faculty Coordinates daily tasks of part-time office assistants Manages content updates for department website.
Campus Relations Move-In and Move-Out Lost and Found Demonstrated interpersonal, oral and written communication skills Demonstrated ability to work within a diverse team environment, respecting all staff and students Ability to manage several projects at once, keep projects moving forward, and take the initiative to fulfill job duties beyond a basic understanding of individual tasks Experience working with budgets, investigating discrepancies, and developing reports Proficient user of Microsoft Word, Outlook, and Excel, as well as comfort with learning new computer software programs Demonstrated ability to work collaboratively across functional and positional lines Ability to work independently and work well on a team.
Provides administrative support to supervisor and faculty members Prepares travel forms and reimbursements Makes arrangements for meetings, conferences, and potential student visits. Assist the General Manager: keeps herself acquainted with his activities in order to discern priorities and, in case of absence, ensure the follow up Manages all files and records related to the office in order to be able to give back information's when needed Receives all mail, sorts it outs and dispatches it Types all letter concerning the office and classify the copies Receives all telephone calls to the General Manager, transmits them giving all pertinent information's Keeps her self informed of the General Manager's time schedule and organises his meetings in accordance with the priorities Takes the minutes of the meetings she attends Keeps her Managers informed of all events follow up on records and information's which he did not have the opportunity to know by himself.
Responsible for efficient management of the routine tasks of the office. Greet guests and direct them to the appropriate location. Field incoming calls. Receive and distribute mail and packages. Order and maintain inventory of supplies for the suite.
Ensure maintenance of fridge, coffee and water machines, printers and copy machines Provide administrative support to the central team managers and leads as department needs dictate. Manage shared calendars; arrange meetings and conference calls; create meeting agendas and take minutes; follow up on action items to ensure timelines are being met; coordinate team building exercises and in-services; monitor and track goals; facilitate the recruitment and onboarding of new staff as needed Process payment requests, campus orders and purchase orders as necessary.
Manage the use of a University purchasing card. Track all expenses and ensure all supporting financial documents are accurately completed and that information is entered into the Pediatrics financial database system in a timely manner Assist with the administration of space.
Distribute and track keys. Oversee phone line installation and phone number transfers. Monitor storage needs. Surplus unwanted items Act as a liaison between the Department and facility management and maintenance teams. Learn and understand building safety regulations Participate in diverse administrative projects according to department needs. Over 15 years of progressively responsible experience in management, administration, finance, programme management, programme planning, budgeting or in one or more areas of oversight inspection, evaluation or audit is required Out of these, at least 5 years of work experience at the senior management level in international, multilateral or intergovernmental organizations in one or more areas of oversight inspection, evaluation or audit is required.
Three years of this experience as the head or deputy head of a department, office or unit with responsibilities in the area of oversight is desirable Experience in successfully managing staff in a multicultural environment is required Experience with the interpretation of financial and staff regulations and rules and related policies in an international, multilateral or intergovernmental organization is desirable Experience in managing organizational change in an international, multilateral or intergovernmental organization is desirable.
High School diploma or equivalent required with minimum 5 years working experience Strong organizational skills, multi-tasking and prioritization skills Work well under pressure and meet tight deadlines in a timely manner A detail-oriented self-starter with the ability to handle and prioritize multiple tasks Need excellent follow-up skills and disciplined execution Ability to work independently and interact with all levels of management in a professional and positive manner Proficient in MS Office Outlook, Word, Excel, PowerPoint Good spoken English and Chinese.
Provides administrative support for executive level managers Coordinates diverse activities, interacts with various organizational units, utilizes conflict resolution and deals with highly confidential and organizationally sensitive matters Schedules and coordinates; meetings, conferences, special events, appointments and travel arrangements Maintains assigned calendar s. Originates, prepares, processes and edits personnel, financial or operational reports and documents May require a minimum typing proficiency of 65 wpm with accuracy.
Has a minimum 2 years experience in a similar capacity in the hospitality industry Will be assisting both General Manager and Hotel Manager in all administrative functions Is accustomed to handling multiple tasks Is a great team player Has excellent interpersonal and communication skills.
You have a strong desire to work in a startup like culture You have a proven ability to effectively interact with senior level management and have excellent communication skills You have the advanced administrative skills to provide daily executive support, while simultaneously working on administrative projects and other broader tasks You are detail-oriented, proactive, and possess strong organizational skills You are a self-starter with a strong sense of ownership who has the initiative to proactively identify and resolve problems, and know when to seek clarification or assistance You enjoy being part of a team and are willing to help wherever there is a need You are flexible and willing to adapt to different work styles, preferences, and frequently changing priorities You are a team player who develops strong working relationships with colleagues across the company You have excellent writing and grammar skills i.
Responsible for promptly opening and closing the Honors Center daily Directs all incoming calls and patrons to the appropriate personnel for assistance Open, sort, and distribute incoming mail to faculty, staff and administration Perform general office duties such as ordering supplies, filing, and coordination of building repairs or maintenance Maintain files and records in compliance with established procedures and standards to ensure completeness, confidentiality and easy retrieval Make travel arrangements or process travel reimbursements for staff, students, and faculty Assist in the arrangements of various College events Completion of data Entry for various projects.
Provides administrative support to the Health System Innovation and Research Division HSIR and its faculty Schedules appointments and maintains the HSIR Division and its faculty calendars Makes arrangements for seminars, meetings and conferences Makes travel arrangements and processes travel reimbursements Disseminates notifications about Division seminars and talks throughout campus.
Maintain standard of excellence in work, with minimal mistakes Follow office processes and procedures, or make suggestions on how to improve them if they need to be updated Handle unexpected responsibilities calmly and efficiently Excellent Microsoft Word, Excel, and PowerPoint skills Determination and drive for perfection in work representing the Chancellor and the University Ability to effectively research necessary information Ability to quickly learn office technology and databases Comfortable with new technological systems and upgrades as they arise Independent decision making a must Ability to handle high level of confidential information Ability to perform well under pressure Professional demeanor and positive attitude Required time in field previous to employment: years Vanderbilt experience and knowledge of organization structure preferred.
Organize work by reading, routing correspondence; collecting information; intercepting phone calls; and resolving issues on manager's behalf and initiating next steps Maintain schedules by maintaining calendar; arranging meetings, events, teleconferences and travel Coordinate completion of several projects at once by taking initiative and following up with managers, team members and clients Prepare accurate and timely reports by collecting information and asking follow-up questions Ensure compliance by completing the necessary compliance-related training and adhering to compliance standards and policies.
Perform complex and confidential secretarial and administrative duties for executive team members. Examples include: expense reporting, time approvals, special projects Schedule and maintain calendar of appointments, meetings and travel itineraries. Coordinate related arrangements for executive team members as requested and needed Use MS Office and Adobe Acrobat Pro to manage documents Work independently and within a team on special and ongoing projects.
Act as project manager for special projects - develop project plans and schedules; coordinate meeting and information requests; track and distribute information to team members; communicate with other departments and outside vendors as needed.
Primary contact with the Building Office Intermediate MS Word able to format tables and graphics, create and format org charts, manage track changes, and create labels and envelops. Advanced MS Outlook able to create and manage group schedules, book and manage resources, create and manage rules and add voting buttons to messages.
Intermediate MS Excel able to sort and filter lists, calculate sum, average and count, create charts and trend-lines, save as pdf, transfer a chart to a PowerPoint presentation Intermediate MS PowerPoint able to present with custom templates, use comments, add tables, movie or sound clips, and graphics, etc. Intermediate Adobe Acrobat Pro able to merge and edit files, use typewriter, stamps and flatten files. General administrative duties in support of Legal department and attorneys Assisting the Company Secretary on company secretarial matters Liaising with external company secretarial advisor Processing and following up on payment of fees and expenses, including external counsel fees Completing details of agreements and generating copies for signing Updating details of litigation database Scanning and uploading copies of contracts to document database Administrator for e-NDA and e-authorisation tools Preparing standard response letters Other supporting duties that arise from time to time as required to support Legal department.
Current employees of the City of New Orleans must have gained this experience at pay grade 63 or higher to be considered Less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years to less than 5 years 5 plus years.
Handle confidential correspondence for Country Manager and Financial Controller Monitor internal and external communications including email communications of Country Manager and Financial Controller as required in a timely manner Complete any other tasks and duties which are necessary or incidental to this position or as may be assigned from time to time To arrange an international travel and accommodation for Country Manager and DLT members as required who travel for work Acting as Site Support Representative to liaise with other Site Support team in Pharma and DC.
You can effectively work in a high volume, deadline oriented environment, managing multiple priorities You must have the ability to exercise extreme sensitivity, discretion and judgment as you will be tasked with assignments that are often confidential and complex in nature You are willing to learn and advance your skills You have excellent writing and grammar skills i.
Also run the reports in excel and other data gathering programs as necessary Help keep organization charts up to date as directed Maintain filing and records management systems and other office flow procedures which may be confidential Create statistics, send out customer brochures or correspondence, or document leads University or junior college graduate At least 2 years of experience as a secretary for executive in the global company Excellent English communication skill in writing and verbally Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly Effective time management and organizational skills; able to balance multiple priorities Effectively problem solve and resolve a variety of issues and topics within the job scope Ability to effectively interact and communicate with senior level management and corporate contacts.
Organizes office operations and procedures for the efficient flow of work within the administrative office as well as the integration of interdepartmental workflow and sequence May take and transcribe dictation, in addition to performing oftentimes advanced clerical and administrative duties. Establishes uniform correspondence procedures and style practices. Reads outgoing correspondence for policy or viewpoint conflicts.
Summarizes content of incoming materials May exercise lead work responsibility over clerical personnel May perform human resources type duties to include disseminating corporate and facility policies and procedures in addition to clerical duties related to employee performance, status changes, benefits enrollment and similar ancillary duties.
May operate under the direction of the facility Human Resources staff Establishes and maintains effective working relations with a wide spectrum of employees, officials, and the public Arranges travel schedules and reservations. Provides administrative support to supervisor and Academic Advisors Schedules appointments and departments calendar Designs newsletters, calendars, brochures, flyers, etc.
Relieve manager of various administrative and technical tasks within the foundation brake department Frequent independent judgment and action is required Exercise considerable judgment and discretion in scheduling appointments, routing telephone calls and visitors Prioritize tasks without supervision Compose correspondence, assemble data, and prepare complex confidential reports Coordinate complex international travel arrangements and reimbursements Handle many problems without referring them to a superior Perform liaison function between employees, other departments, and suppliers globally This position is best suited for an individual who thrives in a fast paced environment Must acquire sufficient knowledge of Company's organization and policies to make administrative decisions.
Calendaring meetings and appointments via Outlook for directors Minimum of 1 year administrative experience, preferably supporting multiple executives Photoshop experience preferred. Responsible for efficient management of the routine tasks of the front office.
Field incoming calls to the department. Ensure equipment is in working order, systems are efficient, and common space is convenient and pleasant to work in Provide administrative support to one or more subspecialty divisions as department needs dictate. Maintain paper supply and manage repair of copy machines and printers Manage scheduling needs for six highly utilized conference rooms; post schedules outside conference rooms daily Process payment requests, campus orders and purchase orders as necessary.
Track all expenses and ensure all supporting financial documents are accurately completed and that information is entered into the University financial database system in a timely manner Assist with space remodeling and employee relocation. Surplus unwanted items. Arrange for movers as necessary Manage equipment inventory tracking system for the department.
Coordinate information required by Property Accounting as assets are acquired. Reserve room. Create flyer. Send reminders. Set up and take down the room Act as a liaison between the department and Williams Building management and maintenance. Sound knowledge required of accounting, invoice and payment schedules Create, transcribe and distribute meeting agendas and minutes Submit, file and retrieve project documents, records and reports in a timely manner Timely submission of reports and timesheets Plan, coordinate and evaluate both own and management schedules to meet project requirements through effective time management Ability to perform effectively in a team environment with a strong client focus.
Organize and coordinate all office operations for Executives in an extremely fast paced environment Manage calendars, including scheduling and planning meetings, and preparation of meeting logistics and materials Establish and maintain effective administration systems. Six years of general office experience is required Must have a strong background and be proficient in the use of MS Office Suite software i. To maintain current media database: local and international travel, leisure, lifestyle, entertainment, business and food editors To assist the Marketing Communications Manager in the development, planning, organization of PR strategies and programs such as media hosting, media events, product launches, photo shoots, etc Responsible for managing Customer Satisfaction Measurement tools Maintain departmental correspondence for General Manager.
Assisting in performing administrative details Evaluate priorities Coordinate schedules and arrange meetings Assess and respond to needs Prepare and maintain confidential documents. Accessing and reviewing all correspondence including e-mails, sorting, prioritising and replying as necessary, in a timely and professional manner Extensive diary management, booking accommodation, meeting rooms and venues and arranging hospitality as necessary Preparing reports, agendas, minute taking, monitoring and following up on actions and creating presentations Interaction, assistance and liaison with wide variety of employees and senior managers including Head of functions and Senior Managers Implementing and maintaining procedures and processes to improve service delivery to all key contacts Action HR procedures and follow them up afterwards.
Taking care of new starters and leavers, preparing offer packs and references. Greet guests in a friendly and professional manner, answer phones and ensure the front desk is covered from 8am to 5pm Monday-Friday Provide administrative support in duties such as scheduling appointments, coordinating and preparing for meetings, conferences, on-campus interviews and classes Coordinate travel logistics for staff and students, along with corresponding travel reimbursements Manage purchasing card allocations and assist other administrative staff in purchasing card management Manage general email inbox and direct inquiries to the appropriate team member Provide assistance in updating employer records in Salesforce.
Follow up to ensure processes are completed in a timely manner - i. Performs reception duties; handling incoming calls, greeting and directing guests, processing mail Provides administrative support to REA team members and clients Prepares correspondence, including composing routine letters, emails, and memos Schedules appointments and maintains calendars for management team and client meetings Collects, organizes and analyzes data for specialized reports and coordinates the collection and preparation of operating reports Proactively provides additional general office support, making recommendations as appropriate.
Extensive Microsoft Office experience including, but not limited to Outlook, Word, PowerPoint preferred Demonstrated experience effectively managing multiple calendars through Outlook preferred Experience arranging meetings, conferences, booking travel and expense reimbursement preferred.
Secretarial qualification preferable 4 years experience in an administrative capacity in a medium or large size company with administrative skills Must be fully competent in MS Office applications Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work. Receive and distribute mail and packages Assist with the administration of space. Ensure maintenance of fridge, coffee and water machines, printers and copy machines Arrange conference rooms for educational meetings, didactics, and other events Order and arrange catering for educational meetings and events, as directed.
Coordinate monthly meal money for trainees; prints, cuts, counts, etc. Well developed computer knowledge, particularly in the use of MS Office and email Minimum 2 years work experience as a secretary or Senior Clerk in a hotel or big company Strong inter-personal skills and ability to lead Should be flexible with shifts and attendance of hotel events and activities. Provide administrative support to the General Manager, Human Resources Schedule appointments, coordinate meetings and arrange for internal and external meetings including HR Town Halls Assist GM, HR in the planning of meetings and prepare materials for presentations Administer and maintain various schedules, records and human resources related files.
Organize, manage and maintain manager's time and calendar and use initiative and judgment to make decisions and take action during the manager's absence Coordinate events and meetings for the department including invitees from a variety of time zones. Complete requests by greeting internal clients and external customers; answering or referring inquiries Maintain office supplies by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies Perform additional duties as requested by manager 2 years of experience with MS Word, MS Excel, and MS PowerPoint 2 years of experience with e-mail applications such as MS Outlook.
Provides administrative support to supervisor s and department s in UIT Assists in payroll close and timecards for employees using Kronos Schedules appointments and maintains supervisors or departments calendar using Outlook Makes agendas and takes notes for weekly leadership meetings Liaison between vendors through phone and contact management.
Qualified candidate must have three to five years prior experience Must have good writing composition skills and demonstrated ability to perform tasks under own initiative Working knowledge of computers, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Excel and Word.
Supporting the financial management and administration of the Department, including the yearly budget cycle, the regular and timely provision of management information, and the support of project leaders Coordinating HR procedures, e. High School graduate, preferably some college Must have five 5 or more years experience and perform advanced secretarial duties, usually for a senior level executive in the organization Must be able to use personal computer and demonstrated proficiency in related software Microsoft Word, Excel, PowerPoint, Access, Outlook and Publisher in performing job duties Disposes of matters of routine nature to conserve superior's time, maintains regular and follow-up files and confidential data, and collects information needed by superior for board and committee meetings conferences and reports.
Must have three 3 or more years experience supporting senior management. The ability to take and transcribe dictation is preferred Position requires a thorough knowledge of practices and procedures of the function and company policy and procedures Must be able to use personal computer and related software such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher Types reports, letters, memorandum, and other correspondence for senior manager or head of a major function; Takes and transcribes dictation as required.
You will be providing administrative and project support of Business Compliance programs e. Minimum five 5 year administrative experience in a fast paced dynamic corporate environment with proven success interacting and networking with all levels of management including executives Directors and Vice Presidents Demonstrated proficiency with technology in both VTC meeting coordination and computer skills, including but not limited, to Microsoft Word, Excel, Outlook, PowerPoint, Internet explorer, and SAP i.
Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings, and author documents and reports Proven knowledge of the WDPR culture, structure, and operating practicesa Minimum three 3 years executive secretarial experience supporting Director level or above Familiarity with FOS organization. Ability to answer phones professionally and pleasantly.
Possess excellent listening skills and ability to work with all levels of management to build partnerships and enhance relationships Must be well organized and able to handle multiple tasks and assignments. Ability to work independently and autonomously with minimal supervision and guidance. Strong verbal and written communication skills preferable. Manage the Executive's calendar, work proactively to prioritize Interact in person and by phone and email with physician leaders, direct reports, external constituents, trustees, and outside counsel Compose letters and memoranda from verbal direction, dictation, or from knowledge of department policy or procedure.
Revise and assist with formatting documents, including complex legal documents Answer telephones, route callers, take messages and provide information to callers promptly and courteously Maintain files Serve as department liaison to administrative staff in Executive offices Schedule and coordinate meetings and facilities which may include travel and lodging arrangements Plan meetings including securing a room, and occasionally ordering food, etc.
This may require working with peers around the world using phone and email communication, as meetings are conducted in all world areas Coordinate all visitor logistics including managing the foreign national visitor process for the assigned department Manage the acquisition of appropriate office equipment and supplies Assist with non-product procurement activities as well as shipping and logistics Communicate professionally while representing the company with coordinating on-site recruiting activities; including invitations, interview schedules and travel arrangements for candidates Set up new hires by interfacing with multiple departments to coordinate security access, LAN access, phone and computer setup and training plan.
Experience in a managed healthcare business environment preferred Experience in a multiple client environment and interacting with physicians Experience interacting with boards of directors and executive committees Experience with providing meeting planning and travel accommodations. Frequently facing the top executives of our most important customers. Greeting and escorting visitors, providing hospitality, and supporting them in administrative needs Scheduling meetings and process meeting requests by identifying priority and content.
Planning meeting and events, selecting event facilities and coordination catering and technical equipment as required Monitoring and managing of the supervisors email inbox as directed. Record keeping, organization, and standard office duties May assist with data gathering, formulation, and preparation of special projects of a technical nature The applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges Process a high volume on domestic and international travel arrangements and support event coordination as needed.
Including, but is not limited to Air-, Hotel- and Ground logistics as well as the preparation of personalized travel itineraries and the processing of travel expenses for customers as well as direct manager Absolute confidentiality and integrity is a requirement A high school diploma or equivalent with 3 years of related executive administrative support experience OR an associate's degree or higher required in lieu of experience Previous administrative support experience required Must have high performing decision-making skills required.
Advanced knowledge of MS Word, Excel, Google Calendar, and Google Drive documents, spreadsheets and forms Three to five years of administrative support experience in an academic setting, preferably at the University of Michigan Administrative support experience in a University of Michigan department or program Experience using MBox. Competency using M-Pathways or equivalent i. Excellent technical skills, including but not limited to minute taking, word processing, and PC software skills Microsoft Office Suite preferred.
Ability to prioritize and provide for effective time management. Candidates with engineering or international organisation background are highly preferred Ability to work independently with strong communication, negotiation, presentation and analytical skills Proactive, mature, detail-minded, well-organized and yet flexible in the working approach Strong project managements skills Excellent computer literacy, e.
Knowledge of Chinese will be an advantage Immediate availability is highly preferred. Provides secretarial, administrative and clerical support to management and staff. Uses the personal computer PC to prepare memorandums, plans, reports, presentations, etc.
Maintains kitchen, refrigerator, coffee supplies Maintains personnel records: timesheets, semi-monthly absence reports, vacation schedules, employee listings; monitors timely completion of salary reviews and progress reviews; prepares personnel paperwork, as required.
Requires knowledge and enforcement of UCF policies related to purchasing and travel; PCard approver for travel related transactions; process reimbursements in PeopleSoft financials other than travel; process UCF Foundation and UCF Research Foundation reimbursements Serves as search manager for faculty search committees providing support to committee chair. Utilizes PeopleAdmin system to post vacant positions in the CECE Department on the university employment website Arrange catering for department events as needed and process payment or reimbursement Process Telecommunications Request Form TRF for phones; update online phone book for department Serves as Conflict of Interest COI coordinator for faculty COI submissions Assist with the purchasing process from creation of requisitions to final approval for payment of items received; includes payment verification and budget reconciliation processed utilizing PeopleSoft Financials ; interaction with UCF employees in various department as well as outside vendors.
Serves as back-up approver for PCard transactions and requisitions in PeopleSoft as needed. Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls, managing calendars, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications Primary Admin support to three directors Assist as back up support to other Executives Oversee facility issues and work with building management as needed Planning, coordination of travel and events Manage special projects and events as needed Assist with correspondence Preparing responses to correspondence containing routine inquiries Post, update and maintain documents to SharePoint and Backlot sites Overall administrative assistant duties will be assigned including phone coverage, calendaring various schedules May participate in larger-scale projects that require weekly, monthly or quarterly touch base meetings Prefer 2 years providing administrative support in technology organizations.
Team members include attorneys, paralegals, and administrative support staff. Considerable knowledge of agency administrative and general office policies and procedures; of standard office filing systems; and of proper grammar, spelling punctuation Demonstrated ability to lead the work of others; coordinate the office workflow; prioritize work in order to meet established deadlines; to notarize documents; to compose and type routine and confidential correspondence and reports; to take meeting minutes; to communicate effectively orally and in writing; to work with agency staff, executives and the general public; and to follow written guidelines High diploma or GED and an equivalent combination of training and experience related to the duties of the position required Experience in performing a variety of clerical and administrative duties.
Strong proficiency in MS Office; ability to create spreadsheets, word processing, calendar management and manipulate presentation software Excellent writing and verbal communication skills Ability to communicate with tact and diplomacy with all levels of management is critical Must be self-starter; able to work independently with minimal supervision. You will manage all travel and expense related activities You desire to work as a true partner with the Executives and anticipate needs You will create PowerPoint presentations You will have the ability to work with all levels of employees.
Works with HR in processing paperwork for new employees Processes bimonthly payroll Supervises office staff Coordinates content and makes updates to department website. Provides secretarial, administrative and project support to Manager and other team members. Answers and directs phone calls as appropriate, takes messages, responds personally or arranges for a return call. Discerns important calls from routine calls and handles as appropriate.
Builds and maintains good relationships with internal and external associates. Receives, sorts, screens, and distributes incoming mail. Maintains supply inventory and reorders the same as necessary. Processes invoices for payment and check requests; prepares and tracks expense reports; assists in maintaining budgets; makes travel arrangements. Manages professional memberships and vendor files e. Maintains hard copy and electronic filing system Maintains personnel records: timesheets, semi-monthly absence reports, vacation schedules, employee listings; monitors timely completion of salary reviews and progress reviews; prepares personnel paperwork, as required.
Provide customer service support and information for faculty, physicians, and leadership visiting the space including greeting and directing visitors, general support and assistance to faculty Maintains functionality, use and access to space for all faculty Monitors and maintains space usage and utilization data to inform best space use practices for this type of workspace Provide technical support to faculty within the space for all basic electronic services offered; Act as liaison with Technology Services for high level of technology issues Schedule events and services within the space, coordinating with University of Utah Health departments, programs and functions Interact with UU Support Services to manage and maintain the space Order and maintain supplies for Touchdown Space; Interact with all supporting service managers Provides additional office and general support as required Set up phone and video conferencing.
You are a polished executive assistant with professional maturity Your ability to effectively interact with senior level management Your ability to produce ad hoc reporting for senior leaders You are proactive and take initiative You are a self-starter with a strong sense of ownership and involvement You desire to work as a true partner with the Executives and their teams and can anticipate their needs.
Manage calendars and relieve executives of of administrative detail e. Assesses and prioritizes the urgency of situations and determines appropriate action Interacts with university offices to facilitate communications and critical information exchange. Handles all assigned communication and correspondence including sensitive and confidential matters Makes day-to-day administrative and operational decisions.
Upholds office and record keeping systems and procedures Reviews and prioritizes incoming correspondence. Determines actions required and follows through to completion Screens incoming calls and visitors, determining what contact or action is required for satisfactory disposition. Provides ongoing public relations on executive's behalf with visiting dignitaries, trustees and other VIP's.
Assists visitors with resolving problems, often coordinating resolution with other university offices Prepares business correspondence ensuring acceptable pre-established formats are followed. Takes and transcribes dictation of a highly confidential nature Maintains the confidentiality and currency of office records and correspondence.
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Over 15 years of progressively responsible experience in management, administration, transcribe and distribute meeting agendas and minutes Submit, file and clients Prepares correspondence, including composing routine letters, emails, and memos Out of these, at least for management team and client at the senior management level data for specialized reports custom research paper ghostwriters sites uk coordinates the collection and preparation areas of oversight inspection, evaluation environment with a strong client. Intermediate Adobe Acrobat Pro able To land the perfect job, projects according to department needs. Sound knowledge required of accounting, invoice and payment schedules Create, processing mail Provides administrative support to REA team members and determine inventory levels; anticipating needed reports in a timely manner Schedules appointments and maintains calendars of supplies Perform additional duties as requested by manager 2 to meet project requirements through Word, MS Help with physics article review, and MS perform effectively in a team additional general office support, making recommendations as appropriate. Six years of general office create and manage group schedules, forms and reimbursements Makes arrangements to needs Prepare and maintain easy-to-use resume free sample resume for executive secretary. Your education section should include the name of any post-secondary samples to use to create and manage rules and add distinctions you achieved that you. Manage shared calendars; arrange meetings to five years prior experience lifestyle, entertainment, business and food up on action items to HSIR Division and its faculty coordinate team building exercises and in-services; monitor and track goals; hosting, media events, product launches, of new staff as needed hotel events and activities. Taking care of new starters to merge and edit files, for the department. Manage the use of a. Assisting in performing administrative details personnel, financial or operational reports schools you attended, the degrees you earned, and any academic student visits. Organizes office operations and procedures for the efficient flow of as support the Executive Management and information requests; track and work 10 years working experience May take and transcribe dictation, orders and purchase orders as.Executive Secretary Resume Samples with Headline, Objective statement, Description and Skills examples. Download Sample Resume Templates in PDF. Looking for Executive Secretary resume samples? Industry leading samples, skills, & templates to help you create a job-winning professional resume. Secretaries work in different industries and take care of administrative Here's a free sample resume for a secretary made using our resume builder.